Howdy, potential vendors!
We would love to have you join our convention!
The Texas Haunters Convention is a cash-and-carry-style, two-day Halloween convention targeting Halloween and cosplay fans.
It is geared towards haunt owners, industry professionals, home haunters, families, trick-or-treaters, and just anyone who loves the Halloween season.
In addition to accessing the convention floor to take advantage of our vendor offerings, attendees will be able to participate in demonstrations, classes, make n' takes, and other events.
We are a vendor-friendly convention and want to make sure you enjoy the convention as much as our attendees do. If you have any special requests, don't hesitate to reach out and Contact Us.
Below you will find links to the information you will need.
Quick Links
Vendor Registration | Vendor Benefits | Host Hotels | Shipments | Dates and Times | Load-In | Load-Out | Venue Address | Vendor Space Options | Parking | Shared Basic Electricity | Vendor Costume Room | Specialty Equipment Use | Prohibited Items | Trash Collection | Advertising and Sponsorship | Use of Name or Logo | Vendor Agreement | Insurance| Sales Tax | Privacy Policy
Vendor Registration
Returning vendor registration starts on January 2nd, 2027.
New vendor registration starts on February 1st, 2027.
Vendor spaces are assigned on a first-come, first-served basis. Premier Vendors can reserve a spot before the main registration opens up. If you want to become a Premier Vendor, Contact Us for details and minimum advertising requirements.
Vendor spaces will not be reserved until paid in full during the registration process. Partial payments will not be accepted.
Click here to register now while space is available.
Vendor Benefits
Below is a list of the awesome benefits we have available to vendors:
- Free dedicated vendor WIFI
- Two Vendor Passes provide access to the convention floor as well as access to the Saturday night Costume Ball.
- Shared Basic Electricity
- Access to the Vendor Costume Room
- Non-union Venue
Host Hotels
Be sure to check out our special rates available at our host hotels for the convention.
For more information go here.
Dates and Times
The Texas Haunters Convention important dates and times can be found below.
Also, check out our Schedule of Events page for information on all the events happening during the convention.
Convention Dates:
- Saturday, July 17, 2027
- Sunday, July 18, 2027
Onsite Registration Hours:
- Friday, July 16th, 2027:
- 10:00 AM to 10:00 PM
- Saturday, July 17th, 2027:
- 7:30 AM to 5:00 PM
- Sunday, July 18th, 2027:
- 9:00 AM to 4:00 PM
Convention Floor Hours:
- Saturday, July 17th, 2027:
- VIP Only: 9:00 AM to 10:00 AM
- All Attendees: 10:00 AM to 5:00 PM
- Sunday, July 18th, 2027:
- All Attendees: 10:00 AM to 4:00 PM
Shipments
For vendors needing to ship items to the convention, the deliveries for our convention must be scheduled with your carrier to arrive on either Thursday, July 15th, or Friday, July 16th.
Shipments should be addressed to:
Irving Convention Center
<Your Vendor Name> / Texas Haunters Convention
500 W. Las Colinas Blvd.
Irving, TX 75039
If you need to ship items earlier than that, you must Contact Us ahead of time to make arrangements.
Outgoing shipments need to be picked up on Monday, July 19th, by your carrier.
Load-In Information
You must stop at the vendor services booth just inside the "R" loading dock to pick up your vendor passes before loading in on the convention floor.
During load-in, please use the loading door assigned to you, which will be listed on your vendor pass. The map below shows the loading doors.
Do NOT block the loading doors or ramps with vehicles so that they may be used by all vendors loading in.
Unload your vehicle and move it to the appropriate parking area BEFORE setting up your booth.
You may NOT use the lobby and must use the loading docks for load-in.
Main Load-In:
- Friday, July 16th, 2027:
- 10:00 AM to 10:00 PM
- Saturday, July 17th, 2027:
- 8:00 AM to 9:00 AM
For vendors needing to leave a trailer on the convention floor throughout the convention, you must drop off the trailer on Thursday only between 3:00 PM and 10:00 PM. Driving onto the convention floor will not be permitted during the main load-in times.
If you have a large display and need to unload your trailer only on Thursday, please Contact Us to make arrangements.
Only individuals with vendor passes will be permitted on the convention floor during load-in.
Load-Out Information
During load-out, please use the loading door assigned to you, which will be listed on your vendor pass. The map above shows the loading doors.
Do NOT block the loading doors or ramps with vehicles so that they may be used by all vendors loading out.
Pack up your booth BEFORE moving your vehicle to load out.
You may NOT use the lobby and must use the loading dock for load-out.
Please dispose of all trash in designated receptacles and ensure your areas are clean.
Load-Out Times:
- Sunday, July 18th, 2027:
- 4:00 PM to 10:00 PM
Vendors are NOT permitted to begin packing up or loading out before 4:00 PM.
Venue Address
Irving Convention Center
500 W. Las Colinas Blvd.
Irving, TX 75039
Irving Convention Center
Vendor Space Options
Below is a list of the available vendor space options and the items provided with each type. Pipe and drape sizes shown are typical and may vary depending on location.
A map of the convention floor can be found here.
The ceiling height is 25+ feet.
Vendor booths, bare floor spaces, and photo ops now come with FREE shared basic electricity. Restrictions apply! Dedicated drops can be added during the registration process if needed.
Electricity and compressed air are not available for Artist Alley table spaces.
All vendors will receive two vendor passes. Vendor passes provide access to the convention floor as well as access to the Costume Ball. A maximum of two additional vendor passes may be purchased for vendors who have booth spaces. A maximum of four additional vendor passes may be purchased for vendors that have multiple booth spaces or bare floor spaces. Extra vendor passes are not available for Artist Alley tables.
If your vendor space is in a designated quiet zone, you may not play music, have props with sound, or have loud actors. This area is for vendors who need or prefer a quieter area to conduct business. Please note that there will be music played from the demo stage for certain performances and events, but we will keep the sound at a reasonable level.
Click here to register now while space is available.
Artist Alley Table
8'x6' Vendor Space
Pipe and Drape Background
1 Side of Aisle Access
6' Table With Skirt
2 Chairs
Trash Can
Artist Alley Table Restrictions
- Limit one table per artist or company.
- The provided table must remain at the front of the space.
- Only small shelves, racks, or crates may be placed at the rear of the space or on the provided table.
- No additional furniture may be added.
- No large facades.
- Contact Us for questions or clarifications.
Standard Booth
10'x10' Vendor Space
Pipe and Drape Surround
1 Side of Aisle Access
8' Table With Skirt*
2 Chairs*
Trash Can
*Indicates optional item.
End Booth
10'x10' Vendor Space
Pipe and Drape Surround
2 Sides of Aisle Access
8' Table With Skirt*
2 Chairs*
Trash Can
*Indicates optional item.
Parking
Parking Garage - $15.00
Trailer/Oversized Vehicle in Boneyard* - $20.00
Trailer/Oversized Vehicle in Dock Bay* - $30.00
* Vehicles must be detached from trailers and parked in the parking garage.
Vendor Costume Room
Vendors can use this location to get into costume, apply makeup, and store their costumes when not in use during convention floor hours.
We are using the green room located at the back left of the Exhibition Hall for this purpose.
This is a shared space, so please be respectful of other vendors.
This is NOT a break room, so food is not permitted. You may have bottled drinks.
If you make a mess, please clean it up.
Attendees are not permitted in this area.
We are NOT responsible for lost, stolen, or left behind items.
Specialty Equipment Use
Use of anything that creates haze, mist, fog, scent distribution, strobes, or loud noises should be discussed with the convention organizers well in advance of the convention.
We need to make sure the venue is prepared for these types of items from a safety perspective.
Fog and haze must be water-based.
Shared electricity may not be used for fog or haze machines.
Prohibited Items
The following items are prohibited in the venue:
- Helium balloons*
- Glitter bombs or glitter sprays*
- Confetti or confetti bombs*
- Tents/Canopies (without prior permission, and a 2A-10BC fire extinguisher must be present)
- Food sold for immediate consumption
- Two-wire extension cords
- Outside food or drink
- Outside alcoholic beverages
* The use of these items will result in a charge to your card on file, based on the venue's current cleanup rates.
Trash Collection
The venue will not enter vendor spaces to empty trash cans or collect trash.
At the end of each day, you will need to set your trash can, as well as any other trash to be collected, in the aisle. The venue will then take care of it before the next day.
Advertising and Sponsorship
Advertising and sponsorship options are available to vendors as well as general businesses.
To see the available advertising and sponsorship options, click here.
Use of Name or Logo
Use of the Texas Haunters Convention name and/or logo on any merchandise is strictly prohibited without written permission.
Vendor Agreement
By registering and purchasing an event space, you agree to the Vendor Agreement.
An example copy of the agreement may be downloaded here.
All vendors are subject to review and approval. This is to verify that vendors are theme-appropriate and that we offer our attendees various vendor types.
Once your registration is approved, you will receive an email from "no-reply@signrequest.com" to electronically sign the Vendor Agreement.
We are a vendor-friendly convention and want to make sure you enjoy the convention as much as our attendees do. If you have any special requests, don’t hesitate to reach out and Contact Us.
Insurance
Our insurance covers the venue and our attendees only. It does not cover our vendors or their merchandise in case of damage or loss.
Texas Haunters Convention and Texas Haunters Group, LLC are not liable for any damages to vendor merchandise.
Below are two popular companies offering vendor insurance if you still need to carry a policy and would like to cover your merchandise at the convention. Texas Haunters Convention and Texas Haunters Group, LLC are not affiliated with either of them.
If you are engaged in the following types of activities or something similar, you must carry a policy, and proof of that policy must be provided to us before being allowed on the convention floor. These include, but are not limited to:
- Stunts (such as stilt walking, charging, sliding, or acrobatics)
- Attendee Activities (such as an escape room, maze, mini haunt, or zombie tag)
- Knife Sales (if it has a sharp edge, even if meant to be decorative)
If you are engaged in these aforementioned activities, please add "Texas Haunters Group, LLC" and "Irving Convention Center" as additional insured to your policy. You will then need to provide a copy of your policy by emailing us ahead of time at insurance@texashauntersconvention.com.
Texas Haunters Group, LLC
4020 N. MacArthur Blvd.
Ste. 122 # 7213
Irving, TX 75038-6422
Irving Convention Center
500 W. Las Colinas Blvd.
Irving, TX 75039
Due to insurance limitations, we can not allow tattooing at the convention.
If you have any insurance questions, feel free to reach out for clarification using the above email address or the Contact Us form.
Sales Tax
Vendors are responsible for collecting and remitting applicable Texas sales taxes.
Privacy Policy
This site's privacy policy can be viewed here or in the footer area of this website.