Howdy potential exhibitors!
We would love to have you join our convention!
The Texas Haunters Convention™ is a cash-and-carry style two-day Halloween convention targeting Halloween and cosplay fans.
It is geared towards haunt owners, industry professionals, home haunters, families, trick-or-treaters, and just anyone who loves the Halloween season.
In addition to accessing the convention floor to take advantage of our exhibitor offerings, attendees will be able to participate in demonstrations, classes, make n’ takes, and other events.
We are an exhibitor-friendly convention and want to make sure you enjoy the convention as much as our attendees do. If you have any special requests, don’t hesitate to reach out and Contact Us.
Below you will find links to the information you will need.
Quick Links
Exhibitor Registration
Returning exhibitor registration starts on January 2nd, 2025.
New exhibitor registration starts on January 16th, 2025.
Exhibit spaces are assigned on a first-come, first-served basis.
Exhibit spaces will not be reserved until paid in full during the registration process. Partial payments will not be accepted.
Click here to register now while space is available.
Host Hotels
Be sure to check out our special rates available at our host hotels for the convention.
For more information go here.
Dates and Times
The Texas Haunters Convention™ important dates and times can be found below.
Also, check out our Schedule of Events page for information on all the events happening during the convention.
Convention Dates:
- Saturday, July 26, 2025
- Sunday, July 27, 2025
Onsite Registration Hours:
- Friday, July 25th, 2025:
- 10:00 AM to 10:00 PM
- Saturday, July 26th, 2025:
- 7:30 AM to 5:00 PM
- Sunday, July 27th, 2025:
- 8:00 AM to 4:00 PM
Convention Floor Hours:
- Saturday, July 26th, 2025:
- VIP Only: 9:00 AM to 10:00 AM
- All Atteendees: 10:00 AM to 5:00 PM
- Sunday, July 17th, 2025:
- VIP Only: 9:00 AM to 10:00 AM
- All Atteendees: 10:00 AM to 4:00 PM
Load-In Information
You must stop at the exhibitor services booth just inside the “R” loading dock to pick up your exhibitor passes before loading in on the convention floor.
During load-in, please use the loading door assigned to you, which will be listed on your exhibitor pass. The map below shows the loading doors.
Do NOT block the loading doors or ramps with vehicles so that they may be used by all exhibitors loading in.
You may NOT use the lobby and must use the loading docks for load-in.
Main Load-In:
- Friday, July 26th, 2025:
- 10:00 AM to 10:00 PM
- Saturday, July 27th, 2025:
- 8:00 AM to 9:00 AM
For exhibitors needing to leave a trailer on the convention floor throughout the convention, you must drop off the trailer on Thursday only between 3:00 PM and 10:00 PM. Driving onto the convention floor will not be permitted during the main load-in times.
If you have a large display and need to unload your trailer only on Thursday, please Contact Us to make arrangements.
Only individuals with exhibitor passes will be permitted on the convention floor during load-in.
Load-Out Information
During load-out, please use the loading door assigned to you, which will be listed on your exhibitor pass. The map above shows the loading doors.
Do NOT block the loading doors or ramps with vehicles so that they may be used by all exhibitors loading in.
You may NOT use the lobby and must use the loading dock for load-out.
Please throw all trash away in designated receptacles and leave your areas clean.
Load-Out Times:
- Sunday, July 27th, 2025:
- 4:00 PM to 10:00 PM
Exhibitors are NOT permitted to begin packing up or loading out before 4:00 PM.
Venue Address
Irving Convention Center
500 W. Las Colinas Blvd.
Irving, TX 75039
Irving Convention Center
Exhibit Space Options
Below is a list of the available exhibitor space options and the items provided with each type. Pipe and drape sizes shown are typical and may vary depending on location.
A map of the convention floor can be found here.
The ceiling height is 25+ feet.
Electricity is not included but is available from the venue and may be requested from the registration page. Electricity is not available for table spaces.
All exhibitors will receive two exhibitor passes. Exhibitor passes provide access to the convention floor as well as access to the Costume Ball. A maximum of two additional exhibitor passes may be purchased for exhibitors that have booth spaces. A maximum of four additional exhibitor passes may be purchased for exhibitors that have multiple booth spaces or bare floor spaces. Extra exhibitor passes are not available for Artist Alley tables.
If your exhibitor space is in a designated quiet zone, you may not play music, have props with sound, or have loud actors. This area is for exhibitors who need or prefer a quieter area to conduct business.
Click here to register now while space is available.
Artist Alley Table
8’x6′ Exhibit Space
Pipe and Drape Background
1 Side of Aisle Access
6′ Table With Skirt
2 Chairs
Wastepaper Basket
Artist Alley Table Restrictions
- Limit one table per artist or company.
- The provided table must remain at the front of the space.
- Only small shelves, racks, or crates may be placed at the rear of the space or on the provided table.
- No additional furniture may be added.
- No large facades.
- Contact Us for questions or clarifications.
Standard Booth
10’x10′ Exhibit Space
Pipe and Drape Surround
1 Side of Aisle Access
8′ Table With Skirt*
2 Chairs*
Wastepaper Basket
*Indicates optional item.
End Booth
10’x10′ Exhibit Space
Pipe and Drape Surround
2 Sides of Aisle Access
8′ Table With Skirt*
2 Chairs*
Wastepaper Basket
*Indicates optional item.
Bare Floor Space
20’x20′ Exhibit Space
1, 2, or 3 Sides of Aisle Access
Bare Floor Space
20’x30′ Exhibit Space
2 Sides of Aisle Access
Parking:
Information coming soon!
Exhibitor Benefits:
- Free dedicated exhibitor WIFI
- Two Exhibitor Passes provide access to the convention floor as well as access to the Costume Ball.
- Non-union Venue
Specialty Equipment Use
Use of anything that creates haze, mist, fog, scent distribution, strobes, or loud noises should be discussed with the convention organizers well in advance of the convention.
We need to make sure the venue is prepared for these types of items from a venue and safety perspective.
Advertising and Sponsorship
Advertising and sponsorship options are available to exhibitors as well as general businesses.
To see the available advertising and sponsorship options click here.
Use of Name or Logo
Use of the Texas Haunters Convention™ name and/or logo on any merchandise is strictly prohibited without written permission.
Exhibitor Agreement
By registering and purchasing an event space, you agree to the Exhibitor Agreement.
An example copy of the agreement may be downloaded here.
All exhibitors are subject to review and approval. This is to verify exhibitors are theme-appropriate and that we offer our attendees various exhibitor types.
Once your registration is approved, you will receive an email from “no-reply@signrequest.com” to electronically sign the Exhibitor Agreement.
We are an exhibitor-friendly convention and want to make sure you enjoy the convention as much as our attendees do. If you have any special requests, don’t hesitate to reach out and Contact Us.
Insurance
Our insurance covers the venue and our attendees only. It does not cover our exhibitors or their merchandise in case of damage or loss.
Texas Haunters Convention™ and Texas Haunters Group, LLC are not liable for any damages to exhibitor merchandise.
Below are two popular companies offering exhibitor insurance if you still need to carry a policy and would like to cover your merchandise at the convention. Texas Haunters Convention™ and Texas Haunters Group, LLC are not affiliated with either of them.
If you are engaged in the below types of activities or something similar, you must carry a policy, and proof of that policy must be provided to us before being allowed on the convention floor. These include but are not limited to:
- Stunts (such as stilt walking, charging, or sliding)
- Attendee Activities (such as an escape room, maze, mini haunt, or zombie tag)
- Knife Sales (if it has a sharp edge, even if meant to be decorative)
If you are engaged in these aforementioned activities, please add “Texas Haunters Group, LLC” and “Irving Convention Center” as additional insured to your policy. You will then need to provide a copy of your policy either during onsite registration or by emailing us ahead of time insurance@texashauntersconvention.com.
If you have any insurance questions, reach out for clarification using the above email address or the Contact Us form.
Sales Tax
Exhibitors are responsible for collecting and remitting applicable Texas sales taxes.
Privacy Policy
This site’s privacy policy can be viewed here or in the footer area of this website.