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Exhibitor Information

Howdy potential exhibitors!

We would love to have you join our convention!

The Texas Haunters Convention™ is a cash-and-carry style two-day Halloween convention targeting Halloween and cosplay fans.

It is geared towards haunt owners, industry professionals, home haunters, families, trick-or-treaters, and just anyone who loves the Halloween season.

In addition to accessing the convention floor to take advantage of our exhibitor offerings, attendees will be able to participate in demonstrations, classes, make n’ takes, and other events. 

We are an exhibitor-friendly convention and want to make sure you enjoy the convention as much as our attendees do.  If you have any special requests, don’t hesitate to reach out and contact us.

Below you will find links to the information you will need.

COVID-19 Information

We would like our exhibitors and attendees to know that we are closely monitoring the situation around the current coronavirus outbreak.  The health and welfare of all who will be attending the 2023 Texas Haunters Convention™ is our top priority. 

We care deeply about our fellow haunters and Halloween enthusiasts and hope that everyone stays safe and healthy. 

Take care of yourselves and each other.  We look forward to seeing all of you in July!

Current Update: 

The Texas Haunters Convention™ is doing our part to make sure that our convention is safe for all who attend.   

    • We work closely with the city and venue to make sure we are following all current state, county, and city guidelines for an event like ours.
    • If you have not been vaccinated or are at high risk, it is recommended that you wear a face covering.
    • Hand sanitizer stations will be available throughout the venue for your safety and convenience.
    • Registration will have contactless payment options available.
    • We are asking individuals with new or worsening signs or symptoms to not attend the convention.
    • We are asking individuals who have had known close contact with a person who is lab-confirmed to have COVID-19 within the last 10 days to not attend the convention.

 As an exhibitor we are asking you to do the following in their areas:

    • Use contactless payment whenever possible.
    • Regularly and frequently clean and disinfect any regularly touched surfaces.
    • Discourage attendees from needlessly touching items and disinfect any items that come into contact with attendees.

 If you, your employees, or contractors have any of the following new or worsening signs or symptoms you should not attend the convention:

    • Cough
    • Shortness of breath or difficulty breathing
    • Chills
    • Repeated shaking with chills
    • Muscle pain
    • Headache
    • Sore throat
    • Loss of taste or smell
    • Diarrhea
    • Feeling feverish

 If you, your employees, or contractors have had known close contact with a person who is lab-confirmed to have COVID-19 within the last 10 days you should not attend the convention.

 Together we can make sure the Texas Haunters Convention™ is safe and fun for all!

Exhibitor Registration

Exhibitor registration starts on January 1st, 2023.

Exhibit spaces are assigned on a first-come, first-served basis.

Exhibit spaces will not be reserved until paid in full during the registration process.  Partial payments will not be accepted.

Click here to register now while space is available.

Host Hotels

Be sure to check out our special rates available at our host hotels for the convention. 

For more information go here.

Dates and Times

The Texas Haunters Convention™ important dates and times can be found below. 

Also, check out our Schedule of Events page for information on all the events happening during the convention.

Convention Dates:

  • Saturday, July 15, 2023
  • Sunday, July 16, 2023

Onsite Registration Hours:

  • Friday, July 14th, 2023:
    • 10:00 AM to 10:00 PM
  • Saturday, July 15th, 2023:
    • 7:30 AM to 5:00 PM
    • 6:30 PM to 10:30 PM
  • Sunday, July 16th, 2023:
    • 9:00 AM to 4:00 PM

Convention Floor Hours:

  • Saturday, July 15th, 2023:
    • 10:00 AM to 5:00 PM
  • Sunday, July 16th, 2023:
    • 10:00 AM to 4:00 PM

    Load-In Information

    You must stop at registration first to pick up your exhibitor badge before you begin load-in on the convention floor. 

    During load-in please use the loading door that was assigned to you which will be listed on your exhibitor badge.  See the map below showing the side and rear loading doors.  They are labeled on the exterior of the building.

    Main Load-In:

    • Friday, July 14th, 2023:
      • 10:00 AM to 10:00 PM
    • Saturday, July 15th, 2023:
      • 8:00 AM to 9:30 AM

    For exhibitors needing to leave a trailer on the convention floor throughout the convention, you must drop off the trailer on Thursday only between 3:00 PM and 10:00 PM.  Driving onto the convention floor will not be permitted during the main load-in times.

    If you have a large display and need to unload your trailer only on Thursday, please contact us for arrangements. 

    Only individuals with exhibitor badges will be permitted on the convention floor during registration.

    Load-In Door Map

    Load-Out Information

    During load-out please use the loading door that was assigned to you which will be listed on your exhibitor badge.  See the map above showing the side and rear loading doors.  They are labeled on the exterior of the building.

    Please throw all trash away in designated receptacles and leave your areas clean.

    Load-Out Times:

    • Sunday, July 16th, 2023:
      • 4:00 PM to 10:00 PM

    Exhibitors are not permitted to begin packing up or loading before 4:00 PM.

    Venue Address

    Mesquite Convention Center
    1750 Rodeo Drive 
    MesquiteTX 75149

    Mesquite Convention Center

    Mesquite Convention Center

    Exhibit Space Options

    Below is a list of the available types of exhibit space options as well as what items are provided with each type.

    A map of the convention floor can be found here.

    The ceiling height is 25+ feet.

    Electricity is not included but is available from the venue and may be requested from the registration page.  Electricity is not available for table spaces or food trucks.

    All exhibitors, with the exception of food trucks, will receive two exhibitor passes.  Exhibitor passes provide access to the convention floor as well as the Meet N’ Greet with the provided meal and access to the Costume Ball.  A maximum of two additional exhibitor passes may be purchased for exhibitors that have booth spaces or bare floor spaces.   Extra exhibitor passes are not available for table areas or food trucks.

    Click here to register now while space is available.

    Table Spaces

    8’x6′ Exhibit Space

    Pipe and Drape Background

    1 Side of Aisle Access

    6′ Table With Skirt

    2 Chairs

    Wastepaper Basket

    Standard Booth

    10’x10′ Exhibit Space

    Pipe and Drape Surround

    1 Side of Aisle Access

    6′ or 8′ Table With Skirt*

    2 Chairs*

    Wastepaper Basket

    *Indicates optional item.

    End Booth

    10’x10′ Exhibit Space

    Pipe and Drape Surround

    2 Sides of Aisle Access

    6′ or 8′ Table With Skirt*

    2 Chairs*

    Wastepaper Basket

    *Indicates optional item.

    Bare Floor Space

    20’x20′ Exhibit Space

    2 or 3 Sides of Aisle Access

    Outdoor Food Truck

    Reserved Parking Space by the Entrance

    *Exhibitors must supply their own power and water as hookups are not available.

    Parking:

    Parking at the convention is free. 

    We ask that exhibitors, especially those with trailers, park by the loading doors or in the farther away spaces to allow for easier parking for attendees.

    Exhibitor Benefits:

    • Free Convention Floor WiFi
    • Free Parking (See above section)
    • Attached to the main Host Hotel
    • Two Exhibitor Passes provide access to the convention floor as well as the Meet N’ Greet with the provided meal and access to the Costume Ball. (This does not apply to food trucks.)
    • Non-union Venue

    Specialty Equipment Use

    Use of anything that creates haze, mist, fog, scent distribution, strobes, or loud noises should be discussed with the convention organizers well in advance of the convention.

    We need to make sure the venue is prepared for these types of items from a facility and safety perspective.

    Advertising and Sponsorship

    Advertising and sponsorship options are available to exhibitors as well as general businesses.

    To see the available advertising and sponsorship options click here.

    Use of Name or Logo

    Use of the Texas Haunters Convention™ name and/or logo on any merchandise is strictly prohibited without written permission.

    Exhibitor Agreement

    By registering and purchasing an event space you are agreeing to the Exhibitor Agreement.

    An example copy of the agreement may be downloaded here.

    All exhibitors are subject to review and approval.  This is to verify exhibitors are theme-appropriate and that we offer our attendees a variety of different exhibitor types.

    Once your registration is approved, you will receive an email from “no-reply@signrequest.com” to electronically sign the Exhibitor Agreement.

    We are an exhibitor-friendly convention and want to make sure you enjoy the convention as much as our attendees do.  If you have any special requests, don’t hesitate to reach out and contact us.

    Insurance

    Our insurance covers the venue and our attendees only.  It does not cover our exhibitors or their merchandise!

    Texas Haunters Convention™ and Texas Haunters Group, LLC is not liable for any damages to exhibitor merchandise.

    Below are two popular companies offering exhibitor insurance if you do not already carry a policy and would like to cover your merchandise at the convention.  Texas Haunters Convention and Texas Haunters Group, LLC are not affiliated with either of them.

    If you will be engaged in the below types of activities or similar, you must carry your own policy and proof of that policy must be provided to us prior to being allowed on the convention floor.  These include but are not limited to:

    • Stunts (such as stilt walking, charging, or sliding)
    • Attendee Activities (such as an escape room, maze, mini haunt, or zombie tag)
    • Knife Sales (if has a sharp edge even if meant to be decorative)

    If you are engaged in these aforementioned activities, please add “Texas Haunters Group, LLC” and “Mesquite Convention Center” as additional insured to your policy.  You will then need to provide a copy of your policy either during onsite registration or by emailing us ahead of time insurance@texashauntersconvention.com.

    If you have any insurance questions reach out for clarification using the above email address or the Contact Us form.

    Sales Tax

    Exhibitors are responsible for collecting and remitting applicable Texas sales taxes.

    Privacy Policy

    This site’s privacy policy can be viewed here or in the footer area of this website.

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